1. IS IT ONLY POSSIBLE TO CLAIM A VAT REFUND IN ALL MEMBER STATES?

No, you can also claim refunds in Hungary, Switzerland, Canada, Estonia, Czeche, Malta, Slovakia, Latvia, Slovenia, South Korea, Lithuania, Macedonia, Croatia, Bulgaria, Greece and Cyprus…

2. WHICH EXPENSES ARE VAT REFUNDABLE?

One must take in account that the laws and regulations according to, foreign VAT recovery are continually changing; here is an example of some of the items/services that are VAT refundable:

• Trade fair participation, stand rental, expenses of stand building,
  electrics, etc.
• Conferences and training.
• Hotel and restaurants.
• Diesel and petrol.
• Car rental.
• Goods that stay in the country.
• Professional fees, i.e. Lawyers, Consultants
• Representation Fees
• Services such as transportation, loading/unloading, hiring a crane….

3. HOW LONG A PERIOD DOES THE REFUND PROCEDURE TAKE?

According to the 8th EU-directive, EU members should pay a refund within a duration of six months. However, some members such as Italy and Luxembourg may take up to two years, pre-dominantly refund applications that have been filed via our international network, are processed within a quicker period.

4. HOW OFTEN CAN A REFUND BE CLAIMED?

Cash Back VAT Reclaim Benelux can claim VAT refunds four times a year. However, in Switzerland we can only claim a refund once a year.

5. WHEN SHOULD THE INVOICES TRAVEL RECEIPTS BE SENT TO
        CASH BACK VAT RECLAIM BENELUX?

The invoices/travel receipts should be sent to Cash Back VAT Reclaim Benelux before April 15th of the current year, one is always welcome to contact us should they have any particular queries regarding deadline dates.

6. WHAT HAPPENS TO THE INVOICES/TRAVEL RECEIPTS ONCE REFUND
         PAYMENT HAS BEEN MADE BY THE RELEVANT TAX AUTHORITY?

Cash Back VAT Reclaim Benelux ensures such documentation is safely returned to the claimant.